1. Introduction

Tibetan Community Netherlands (Stichting Tibetaanse Gemeenschap Nederland) is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data in accordance with the EU General Data Protection Regulation (GDPR) and applicable Dutch privacy laws.

2. Data Controller

The data controller responsible for your personal data is: Tibetan Community Netherlands, Albert Cuypstraat 197 H, 1073 Amsterdam, Netherlands. Contact:

hollandtibetan@gmail.com

3. Personal Data We Collect

We may collect the following types of personal data:

• Name and contact details (email address, phone number) when you contact us or register for membership
• Membership information including nationality and date of birth for eligible members
• Payment information when you make donations (processed securely via third-party payment providers)
• Technical data such as IP address, browser type, and usage data collected automatically when you visit our website

4. Legal Basis for Processing

We process your personal data on the following legal bases under Article 6 of the GDPR:

• Consent – where you have given us explicit consent to process your data
• Contractual necessity – to fulfil membership obligations or process donations
• Legitimate interests – to improve our website and communicate about our activities
• Legal obligation – where we are required to comply with Dutch or EU law

5. Purpose of Processing

We use your personal data for the following purposes:

• Managing membership registrations and communications
• Sending newsletters and updates about our events and activities (with your consent)
• Processing donations and financial transactions
• Improving our website and services through anonymised analytics

6. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Membership data is retained for the duration of membership and up to 5 years thereafter. Financial records are kept for 7 years in accordance with Dutch tax law.

7. Your Rights Under GDPR

As a data subject under the GDPR, you have the following rights:

• Right of access – you may request a copy of the personal data we hold about you
• Right to rectification – you may request correction of inaccurate or incomplete data
• Right to erasure ('right to be forgotten') – you may request deletion of your personal data
• Right to restriction of processing – you may request that we limit how we use your data
• Right to data portability – you may request your data in a structured, machine-readable format
• Right to object – you may object to processing based on legitimate interests or for direct marketing

To exercise any of these rights, please contact us at hollandtibetan@gmail.com. We will respond within 30 days as required by the GDPR.

8. Cookies

Our website uses cookies to improve your browsing experience and to collect anonymised analytics data (via Vercel Analytics). These cookies do not identify you personally. You may disable cookies in your browser settings, but this may affect the functionality of the website.

9. Third-Party Sharing

We do not sell or rent your personal data to third parties. We may share data with trusted service providers (such as email platforms or payment processors) who act as data processors on our behalf under strict data processing agreements. These providers are required to comply with GDPR.

10. Right to Lodge a Complaint

If you believe we are processing your personal data in violation of the GDPR, you have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) at autoriteitpersoonsgegevens.nl.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.